← Years 7–8 Data & Information

Tracking task progress

A table or board that lists each task with its owner and status (Not started, In progress or Done), so the team can see who is doing what and how the project is going.

Part of: 7-8 Digital Technologies: Sharing online and managing projects — Module 8

Understanding Tracking task progress in Years 7–8 Data & Information

What it does: Each task sits in the column for its status, so the board shows at a glance how the project is going. A tracker row lists the task, its owner and its status so everyone can see who is doing what. A drop-down keeps the choices consistent, so the team can quickly scan and count tasks. Keep finished tasks in the tracker and mark them Done. This shows the team's progress. Tasks move across the board in order: To do, then Doing, then Done. Every task needs an owner. Without one, nobody knows who should start it. A tracker only helps when the statuses are honest and up to date. Teams use it to decide what to do next.

Common mistakes: The columns are in the wrong order. The header says Owner then Status, so this row should be Poster | Mia | In progress. The status must be one of the agreed choices: Not started, In progress or Done. 'Finished' is not one of them. It should be Survey | Noah | In progress.

Class: _____________________  ·  Name: _____________________  ·  Date: _________

Free printable worksheet with full answer key — or add this module to a class and your students practise it interactively.

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This module's key terms are also in a printable crossword (Modules 100–124) and word search (Modules 87–124).

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Learning
Duo
Which row would you expect to see in a task tracker?
Posters are colourful and funDesign poster | Mia | In progress
Matches
Task: Design poster | Owner: Everyone | Status: In progress
↓
The owner is 'Everyone', so no single person is responsible and the team can't tell who is doing the task. Each task needs one named owner.
Applying
Meanings
Term
task tracker
Meaning
A table or board that lists each task with its owner and status (Not started, In progress or Done), so the team can see who is doing what and how the project is going.
Practice
Task | Owner | Status
Testing
Gaps
=(C2:C10,"Done")
Check Answer
Spots
1Task | Owner | Status
2Poster | In progress | Mia

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Quick Questions

1. Which row would you expect to see in a task tracker?
A. Design poster | Mia | In progress ✓
B. Posters are colourful and fun
A tracker row lists the task, its owner and its status so everyone can see who is doing what.
2. What is the best way to record a task's status so everyone uses the same words?
A. A status drop-down with Not started, In progress and Done ✓
B. A blank box where each person types anything they like
A drop-down keeps the choices consistent, so the team can quickly scan and count tasks.
3. What is the owner column for?
A. It shows who made the spreadsheet file
B. It shows who is responsible for each task ✓
The owner column makes it clear who is doing each task, so nothing gets forgotten.
4. Jay finishes writing the survey questions. What should he do in the tracker?
A. Delete the task's row so it disappears
B. Change the task's status from In progress to Done ✓
Keep finished tasks in the tracker and mark them Done. This shows the team's progress.
5. On a to do / doing / done board, where does a task go when someone starts working on it?
A. Move it from To do to Doing ✓
B. Move it from To do to Done
Tasks move across the board in order: To do, then Doing, then Done.

Match the Pairs

Status: Not started | In progress | Done → A status drop-down that lets you pick how far along a task is
Owner: Mia → The owner column shows which team member is responsible for the task
A to do/doing/done board puts each task card in the column that matches its current status → To do: Write script | Doing: Film clips | Done: Pick music
A tracker row records the task, its owner and its status in one place → Edit video | Sam | In progress
Task: Design poster | Owner: Everyone | Status: In progress → The owner is 'Everyone', so no single person is responsible and the team can't tell who is doing the task. Each task needs one named owner.
Task: Write report | Owner: Jo | Status: Nearly finished-ish → The status is a made-up phrase. It should be one of the agreed choices: Not started, In progress or Done.

Key Term

task tracker
A table or board that lists each task with its owner and status (Not started, In progress or Done), so the team can see who is doing what and how the project is going.

Fill in the Blanks

1. =COUNTIF(C2:C10,"Done")
Hint: Type the spreadsheet function that counts how many cells match a status.
2. Task | Owner | Status
Hint: Type the column name that shows who is responsible for each task.
3. To do | Doing | Done
Hint: Type the middle board column for tasks being worked on right now.
4. Drop-down options: Not started, In progress, Done
Hint: Type the status for a task that has begun but is not finished.
5. =COUNTIF(C2:C10,"In progress")
Hint: Type the cell range that holds the Status column for the tasks.

Spot the Error

Question 1
A Task | Owner | Status
B Poster | In progress | Mia
C Script | Sam | Not started
D Slides | Lee | Done
Line B — The columns are in the wrong order. The header says Owner then Status, so this row should be Poster | Mia | In progress.
Question 2
A Task | Owner | Status
B Research | Ava | Done
C Survey | Noah | Finished
D Report | Zoe | Not started
Line C — The status must be one of the agreed choices: Not started, In progress or Done. 'Finished' is not one of them. It should be Survey | Noah | In progress.
Question 3
A Board: To do | Doing | Done
B Card: Build level 1
C Start work: move to Doing
D Finish work: move to To do
Line D — A finished task moves to the Done column. Moving it back to To do would make the board show the task as not started.
Question 4
A Task | Status
B Design | Jay | Done
C Build | Kai | In progress
Line A — The tracker header has no Owner column, so the team can't see who is doing each task. It should be Task | Owner | Status.
Question 5
A Column: Status
B Choices: To do, Doing, Done
C Type: Free text
Line C — A status column should be a drop-down so everyone picks from the same choices. Free text lets people type different words and makes the tracker messy.

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