← ACARA Digital Technologies Years 7–8

Form settings that collect email addresses

A form setting that automatically records every respondent's email address, so answers can be linked to a person. Turn it off to keep a survey anonymous.

Part of: ACARA Digital Technologies Years 7–8 — Digital Footprints and Data Minimisation — Module 15

Understanding Form settings that collect email addresses in ACARA Digital Technologies Years 7–8

What it does: To check who has already answered, the form needs sign-in, which means respondents are identified, so an anonymous survey should leave this off. Reviewing the Settings tab before you share lets you spot and switch off automatic collection that you do not need. The setting works automatically. Every respondent's email is gathered, so each answer can be linked to a person. A progress bar only changes how the form looks. Requiring sign-in identifies each respondent. Once people have responded, the emails are already collected. Check the settings first so you only collect what you mean to. An email address is an identifying detail. A form can reveal who answered even when it has no name field.

Common mistakes: An anonymous survey must not record who answered. Collect email addresses has to be turned off, so it should be form.collect_emails = False. Limit to 1 response needs respondents to sign in, and signing in identifies them. The form is no longer anonymous, so it should be anonymous ← False.

Class: _____________________ · Name: _____________________ · Date: _________

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This module's key terms are also in a printable crossword (Modules 728–751) and word search (Modules 696–770).

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Learning

Duo

A survey has 'Collect email addresses' switched on. What does the form do?

It records an email address from every person who respondsIt only records emails of people who choose to type one

Matches

Anonymous survey with Collect email addresses: ON

↓

The survey is meant to be anonymous, but this setting records every respondent's email address, so answers can be linked to a person.

Applying

Meanings

Term

Collect email addresses

Meaning

A form setting that automatically records every respondent's email address, so answers can be linked to a person. Turn it off to keep a survey anonymous.

Practice

Check Settings tab before sharing

Testing

Gaps

Collect email addresses:

Check Answer

Spots

1form.collect_emails = True

2form.require_signin = False

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Quick Questions

1. A survey has 'Collect email addresses' switched on. What does the form do?

A. It records an email address from every person who responds ✓

B. It only records emails of people who choose to type one

The setting works automatically. Every respondent's email is gathered, so each answer can be linked to a person.

2. You want a survey about school canteen food to be anonymous. What should you do with 'Collect email addresses'?

A. Turn it off ✓

B. Leave it on

With the setting off, the form does not record who sent each answer, which helps keep the survey anonymous.

3. True or false: 'Limit to 1 response' can work without asking people to sign in.

A. False. It needs respondents to sign in ✓

B. True. The form can count responses without knowing who you are

The form must know who you are to stop a second response. That means signing in, which gathers an identifying detail such as your email.

4. Which setting makes a form less anonymous?

A. Show a progress bar

B. Limit to 1 response (requires sign-in) ✓

A progress bar only changes how the form looks. Requiring sign-in identifies each respondent.

5. When is the best time to check the Settings tab of your form?

A. After lots of people have answered

B. Before you share the link ✓

Once people have responded, the emails are already collected. Check the settings first so you only collect what you mean to.

Match the Pairs

Collect email addresses: ON → The form automatically records the email address of every person who answers, so each response is linked to a person.

Collect email addresses: OFF → The form does not record respondents' emails, which helps keep the survey anonymous.

Limiting each person to 1 response makes people sign in, so the form can tell who they are. → Limit to 1 response: ON (sign-in required)

Before sharing a survey, check the Settings tab so you know what the form will collect automatically. → Open Settings > Responses > check email and sign-in options

Anonymous survey with Collect email addresses: ON → The survey is meant to be anonymous, but this setting records every respondent's email address, so answers can be linked to a person.

Anonymous survey with Limit to 1 response: ON → This option requires sign-in, so the form identifies each respondent even though no email question was asked.

Key Term

Collect email addresses

A form setting that automatically records every respondent's email address, so answers can be linked to a person. Turn it off to keep a survey anonymous.

Fill in the Blanks

1. Collect email addresses: Off

Hint: Type the setting value that stops the form recording who answered.

2. Limit to 1 response: On Requires: sign-in

Hint: Type what a respondent must do before the form can count their one response.

3. Collect email addresses: Off Result: anonymous responses

Hint: Type the word for responses that are not linked to a named person.

4. Before sharing, open the Settings tab

Hint: Type the name of the tab where you check what the form collects.

5. Require sign-in: On Detail recorded: email address

Hint: Type the identifying detail that is automatically gathered from every respondent.

Spot the Error

Question 1

A form.collect_emails = True

B form.require_signin = False

C form.anonymous = True

Line A — An anonymous survey must not record who answered. Collect email addresses has to be turned off, so it should be form.collect_emails = False.

Question 2

A IF limit_to_1 THEN

B require_signin ← True

C anonymous ← True

D END IF

Line C — Limit to 1 response needs respondents to sign in, and signing in identifies them. The form is no longer anonymous, so it should be anonymous ← False.

Question 3

A # Before sharing the form

B open('Responses tab')

C check('Collect emails')

D share(form)

Line B — The Collect email addresses option is in the Settings tab, not the Responses tab. Open the Settings tab before sharing.

Question 4

A IF anonymous = False THEN

B collect_emails ← False

C ELSE

D collect_emails ← True

Line A — The first branch turns email collection off, which is only right for an anonymous survey. The test should be anonymous = True.

Question 5

A if need_to_contact:

B form.emails = True

C else

D form.emails = False

Line C — In Python, else must end with a colon. The line should be else:.

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