← VCE Data Analytics U3O2

APP 5: notifying people when collecting data

APP 5 says an organisation must tell people, at or before it collects their info, who is collecting it, why it is needed, and who it may be shared with.

Part of: VCE Data Analytics - U3O2 - Analysis and Design — Module 93, VCE Data Analytics - U4O2 - Cyber Security: Data Security — Module 99, 9-10 Digital Technologies: Data privacy and the Australian Privacy Principles — Module 10, ACARA Digital Technologies Years 9–10 — Privacy Principles and Digital Footprints — Module 20, QCE Digital Solutions Unit 4 — Digital Methods for Exchanging Data — Module 70, WA Computer Science ATAR Year 11 — Data Management — Module 96

Understanding APP 5: notifying people when collecting data in VCE Data Analytics U3O2

What it does: This line states the reason for collecting the email, which is the purpose APP 5 requires people to be told. APP 5 requires notice at or before collection (or as soon as practicable after), so people know what is happening before they hand over data. A good notice says who is collecting, why, and who it may be shared with. The vague one gives none of these. APP 5 means people must be told who their information may be shared with, including sponsors or other organisations. A clear, specific purpose lets people judge if the collection is fair. 'Various reasons' is too vague.

Common mistakes: APP 5 says the notice must tell people who is collecting their information. That is the organisation, not the user. It should be notice.who ← org. APP 5 requires the notice to give the real purpose of collection. 'Not sure yet' tells people nothing. It should state a clear purpose such as "Book a court".

Class: _____________________  ·  Name: _____________________  ·  Date: _________

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This module's key terms are also in a printable crossword (Modules 76–146) and word search (Modules 3–146).

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Learning
Duo
When must an organisation tell people about collection under APP 5?
At or before it collects their informationOnly after it has collected the information
Matches
The notice pops up after the user's details are saved to the database.
↓
The notice came too late. APP 5 says people must be told at or before collection, not after.
Applying
Meanings
Term
APP 5 notification
Meaning
APP 5 says an organisation must tell people, at or before it collects their info, who is collecting it, why it is needed, and who it may be shared with.
Practice
Collected by: Northside High School
Testing
Gaps
SHOW notice COLLECT data
Check Answer
Spots
1org ← "Surf Club"
2notice.who ← user.name

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Quick Questions

1. When must an organisation tell people about collection under APP 5?
A. At or before it collects their information ✓
B. Only after it has collected the information
APP 5 requires notice at or before collection (or as soon as practicable after), so people know what is happening before they hand over data.
2. A school app asks for your name and email at sign-up. Which collection notice follows APP 5?
A. We are Tech Club. We collect your email to send event updates. We may share it with our event booking provider. ✓
B. By signing up you agree to everything. Details are not available.
A good notice says who is collecting, why, and who it may be shared with. The vague one gives none of these.
3. Which detail is part of a collection notice?
A. The purpose of collection, such as why the email is needed ✓
B. The favourite colour of the app developer
Purpose of collection tells people why the information is needed. It is a core part of a notice.
4. A gaming club plans to pass members' details to a sponsor. What should its notice say?
A. Nothing, because sharing is a secret
B. That details may be shared with the sponsor ✓
APP 5 means people must be told who their information may be shared with, including sponsors or other organisations.
5. Which statement about who is collecting is true?
A. The notice can leave out the organisation's name
B. The notice should name the organisation collecting the data and how to contact it ✓
People need to know who is collecting their information so they can ask questions or make a complaint.

Match the Pairs

APP 5 notification → Telling people, at or before collection, who is collecting their info, why, and who it may be shared with
collection notice → A short message shown when data is collected that explains who we are, why we need the data and who gets it
Purpose of collection: the notice must say why the data is needed → Purpose: We collect your email to send your class timetable.
Who data is shared with: the notice must name who may receive it → Shared with: your school and our app hosting provider.
The notice pops up after the user's details are saved to the database. → The notice came too late. APP 5 says people must be told at or before collection, not after.
Notice: We collect your data for business reasons. → The notice is too vague. It does not say who is collecting, what the real purpose is or who the data is shared with.

Key Term

APP 5 notification
APP 5 says an organisation must tell people, at or before it collects their info, who is collecting it, why it is needed, and who it may be shared with.

Fill in the Blanks

1. SHOW notice BEFORE COLLECT data
Hint: Type the word for when the notice must appear compared with the collecting.
2. notice.purpose = "to run the canteen app"
Hint: Type the field name that explains why the information is needed.
3. notice.sharedWith = "payment provider"
Hint: Type the field name for who else may receive the information.
4. notice.organisation = "Eastside High School"
Hint: Type the field name that says who is collecting the information.
5. IF noticeShown = TRUE THEN COLLECT data
Hint: Type the variable that records whether people have been told.

Spot the Error

Question 1
A org ← "Surf Club"
B notice.who ← user.name
C notice.why ← "Join the club"
D SHOW notice
Line B — APP 5 says the notice must tell people who is collecting their information. That is the organisation, not the user. It should be notice.who ← org.
Question 2
A notice.who ← "Hoops Club"
B notice.why ← "Not sure yet"
C notice.shared ← "Payment firm"
D SHOW notice
Line B — APP 5 requires the notice to give the real purpose of collection. 'Not sure yet' tells people nothing. It should state a clear purpose such as "Book a court".
Question 3
A notice.who ← "Zap Games"
B notice.why ← "Make account"
C notice.shared ← "Nobody"
D SEND email TO "Ad company"
Line C — The program sends the email to an ad company, so the notice must say who the data is shared with. Saying "Nobody" is wrong. It should name the ad company.
Question 4
A notice.who ← "Tidy Tees"
B notice.why ← "Post your order"
C notice.shared ← "Courier"
D SEND address TO "Data broker"
Line D — The notice only says the data is shared with the courier. Sending the address to a data broker shares it with someone the person was not told about. It should be sent to "Courier".
Question 5
A notice ← NEW collection notice
B notice.who ← ""
C notice.why ← "Track workouts"
D SHOW notice
Line B — An empty value means the notice does not say who is collecting the information. APP 5 requires the organisation to be named, so it should be notice.who ← "Peak Fitness".

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