Project reason: increasing productivity and efficiency
Name:
Date:
Class:
A
Quick Questions
Shade in the A or B circle for each question.
1. Which project reason does this describe? A school replaces paper timesheets with an app that calculates pay automatically.
2. Which is the best example of automating a manual task?
3. True or false: Software that reduces errors and rework can increase productivity.
4. Which sub-theme does this fit? A form rejects an invalid date of birth before it is saved.
5. Which statement best describes the main goal of a productivity and efficiency project?
B
Match the Pairs
Draw a line connecting each item on the left to its match on the right.
| Left column | Right column | |
|---|---|---|
| 1Automating a manual task | AValidation rule rejects an invalid email at data entry | |
| 2Faster processing | BClick 'Generate report' instead of copying data from 5 spreadsheets by hand | |
| 3Software cuts errors and rework, so staff no longer fix mistakes made by hand | CRetyping invoices by hand is the manual process that automation removes. Slower work with more effort is the opposite of efficiency. | |
| 4Software streamlines a task by replacing several manual steps with one automated step | DSoftware completes work such as orders or reports in seconds, so more work gets done in less time | |
| 5Project reason: 'Build the app so we can add a new competitor product to the market' | ESoftware does a repetitive job, such as typing in timesheets, so staff spend their time on other work | |
| 6Project reason: 'Automating invoices will make staff retype every invoice more slowly' | FThis is a gap in the market reason, not productivity. It does not aim to save time or effort through automation. |
C
Definitions
productivity and efficiency
D
Fill in the Blanks
Complete each line of code by filling in the missing parts.
1.
FOR i ← 1 __ 500
CALL processInvoice(i)
END FOR
2.
IF mark < 0 __ mark > 100 THEN
DISPLAY "Invalid mark"
END IF
3.
manualMinutes ← 30
autoMinutes ← 2
timeSaved ← manualMinutes _ autoMinutes
4.
REPEAT
INPUT email
_____ email CONTAINS "@"
5.
FOR EACH staff IN timesheets
pay ← staff.hours _ staff.rate
END FOR
E
Spot the Error
Shade in the letter of the line that contains an error.
Question 1
A
total ← 0
B
FOR each item IN total
C
total ← total + item.price
D
END FOR
E
OUTPUT total
Question 2
A
OUTPUT hours, rate
B
pay ← hours * rate
C
OUTPUT pay
Question 3
A
INPUT age
B
WHILE age < 0 OR age > 120
C
OUTPUT age
D
END WHILE
E
OUTPUT age
Question 4
A
count ← 0
B
WHILE orders remain
C
count ← count - 1
D
process next order
E
END WHILE
Question 5
A
total ← 0
B
FOR each mark IN marks
C
total ← total + mark
D
avg ← total * COUNT(marks)
E
OUTPUT avg
Answer Key
Project reason: increasing productivity and efficiency
Section A: Quick Questions
Q1
A — Increasing productivity and efficiency
Q2
B — Software that emails invoices to customers automatically each month
Q3
A — True
Q4
A — Reducing errors and rework
Q5
B — Get more work done in less time or with less effort
Section B: Match the Pairs
Q1
Automating a manual task → Software does a repetitive job, such as typing in timesheets, so staff spend their time on other work
Q2
Faster processing → Software completes work such as orders or reports in seconds, so more work gets done in less time
Q3
Software cuts errors and rework, so staff no longer fix mistakes made by hand → Validation rule rejects an invalid email at data entry
Q4
Software streamlines a task by replacing several manual steps with one automated step → Click 'Generate report' instead of copying data from 5 spreadsheets by hand
Q5
Project reason: 'Build the app so we can add a new competitor product to the market' → This is a gap in the market reason, not productivity. It does not aim to save time or effort through automation.
Q6
Project reason: 'Automating invoices will make staff retype every invoice more slowly' → Retyping invoices by hand is the manual process that automation removes. Slower work with more effort is the opposite of efficiency.
Section C: Definitions
Q1
productivity and efficiency — A reason to build software: do more work in less time or effort by automating manual tasks, cutting errors and rework, and speeding up processing.Section D: Fill in the Blanks
Q1
FOR i ← 1 TO 500
CALL processInvoice(i)
END FORQ2
IF mark < 0 OR mark > 100 THEN
DISPLAY "Invalid mark"
END IFQ3
manualMinutes ← 30
autoMinutes ← 2
timeSaved ← manualMinutes - autoMinutesQ4
REPEAT
INPUT email
UNTIL email CONTAINS "@"Q5
FOR EACH staff IN timesheets
pay ← staff.hours * staff.rate
END FORSection E: Spot the Error
Q1
B — The loop must go through every item in the order so the software can add up the prices automatically. It should be FOR each item IN order, because total is only a number and cannot be looped over.
Q2
A — The program needs to receive the hours and rate before it can calculate pay automatically. The first line should be INPUT hours, rate, not OUTPUT.
Q3
C — Validation reduces errors and rework only if the user is asked again. The loop body must be INPUT age. Otherwise age never changes and the loop never ends.
Q4
C — The counter should go up by one for each order processed, so it should be count ← count + 1. Subtracting makes the total of processed orders wrong.
Q5
D — An average is the total divided by the number of marks. It should be avg ← total / COUNT(marks). Multiplying gives a wrong result that causes rework.