Sharing a file online with permissions

Name:

Date:

Class:

Quick Questions

Shade in the A or B circle for each question.

1. Your teacher wants to read your slideshow but must not change it. Which permission should you give?

A Editor

B Viewer

2. A classmate should leave feedback notes on your story without changing your writing. Which permission fits best?

A Commenter

B Viewer

3. Your group is building a presentation together and everyone needs to add slides. Which permission should group members get?

A Viewer

B Editor

4. Which choice is safer for a file with your private project notes?

A Invite named people by email

B Anyone with the link

5. True or false: if you set sharing to 'Anyone with the link', only people you personally know can open the file.

A False

B True

Match the Pairs

Draw a line connecting each item on the left to its match on the right.

Left column		Right column
1Viewer		ACan open and read the file but cannot change it or leave comments
2Anyone with the link		BA Viewer cannot make changes, so the teammate will not be able to add their part of the work.
3You want a classmate to leave feedback on your poster but not change your slides		CShare > find their name > Remove access
4Your group project is finished and you want to stop someone from opening the file any more		DLetting anyone with the link edit is risky. Strangers could change the file or see private information.
5Share > Anyone with the link > Editor (for a file with your personal details)		EShare > add their email > set role to Commenter
6Share > add teammate > Viewer (teammate needs to add their section)		FAny person who gets the link can open the file, even if you did not invite them by name

Definitions

Share button

Fill in the Blanks

Complete each line of code by filling in the missing parts.

Click the _____ button to set access

Permission: ______ can open but not change

Viewer: can only look _________: can add comments Editor: can change the file

Open to all: ____________________ can open

Click _____________ to stop sharing

Spot the Error

Shade in the letter of the line that contains an error.

Question 1

A file = Science Report

B person = "mia@school.edu.au"

C role = "commenter"

D share(file, person, role)

Question 2

A # Mia should only read the file

B person = "mia@school.edu.au"

C role = "editor"

D share(file, person, role)

Question 3

A # Teammate must fix the text

B file = "Class Poster"

C role = "viewer"

D share(file, "Sam", role)

Question 4

A set_access(file "anyone")

B set_role(file, "viewer")

C copy_link(file)

Question 5

A file = "Art Folio"

B person = "lee@school.edu.au"

C role = "commenter"

D share(file, role, person)

Answer Key

Sharing a file online with permissions

Section A: Quick Questions

B — Viewer

A — Commenter

B — Editor

A — Invite named people by email

A — False

Section B: Match the Pairs

Viewer → Can open and read the file but cannot change it or leave comments

Anyone with the link → Any person who gets the link can open the file, even if you did not invite them by name

You want a classmate to leave feedback on your poster but not change your slides → Share > add their email > set role to Commenter

Your group project is finished and you want to stop someone from opening the file any more → Share > find their name > Remove access

Share > Anyone with the link > Editor (for a file with your personal details) → Letting anyone with the link edit is risky. Strangers could change the file or see private information.

Share > add teammate > Viewer (teammate needs to add their section) → A Viewer cannot make changes, so the teammate will not be able to add their part of the work.

Section C: Definitions

Share button — The button you click to choose who can open your file and what they can do: view, comment or edit. You can share by link or invite named people by email, and remove access later.

Section D: Fill in the Blanks

Click the Share button to set access

Permission: Viewer can open but not change

Viewer: can only look
Commenter: can add comments
Editor: can change the file

Open to all: Anyone with the link can open

Click Remove access to stop sharing

Section E: Spot the Error

A — The file name is text, so it needs quotes. It should be file = "Science Report".

C — An editor can change the file, but Mia should only read it. The role should be "viewer".

C — A viewer can only look at the file and cannot fix the text. Sam needs the "editor" role.

A — The comma between the two arguments is missing. It should be set_access(file, "anyone").

D — The arguments are in the wrong order. Share the file with the person first, then the role: share(file, person, role).